Every private limited company files two main forms with the Registrar of Companies each year, whether or not it carried on business. Filing late attracts additional fees for each day of delay, so it helps to plan these along with the audit.
Form AOC-4: financial statements
AOC-4 carries the audited balance sheet, profit and loss account, directors' report and auditor's report. It is due within 30 days of the annual general meeting. Companies meeting the prescribed criteria file in XBRL format.
Form MGT-7 or MGT-7A: annual return
The annual return records shareholding, directors, meetings held and other details as at the end of the year. It is due within 60 days of the AGM. Small companies and OPCs use the simpler MGT-7A.
Related filings
- DIR-3 KYC for directors holding a DIN, at the frequency MCA prescribes
- ADT-1 for appointment of the auditor
- MSME-1 half-yearly return where dues to micro and small enterprises are outstanding beyond 45 days
- DPT-3 return of deposits and outstanding loans
What happens if filings are missed
Additional fees accrue for each day of delay. If a company fails to file financial statements or annual returns for three consecutive years, its directors can be disqualified from acting as directors in any company for five years, and the company may be struck off.
Keeping the audit, AGM and filings on one calendar is the simplest way to avoid these consequences.
This article is general information based on the law as it stood on the date of publication. It is not advice for any specific situation.